Do you really need a CAD Document Management System (DMS)?
Organisations that steer clear of getting into the world of automated CAD document management do so for numerous reasons. Some feel that because it’s not core to their business, there’s no need. It’s not a necessity like Revit or AutoCAD, it’s more of an admin luxury, so why pay for it?
Some see the costs as excessive. They might have a point. Getting consultants in to design the system can sometimes cost more than the system itself. Costs of implementing document and drawing management software can be prohibitive for small and medium-sized enterprises. This applies especially when you add in the ongoing investment in upgrades.
Is there an affordable path to CAD document management?
In a technology-driven world, and more specifically in the document-centric, collaboration-focused sector that construction is, it’s a crazy situation to be ‘getting by’ with manual processes. So, is this a caught between the devil and the deep blue sea situation? Bespoke document and drawing management software might cost a small fortune a a plug-and-play doesn’t exist.
Disruptive technology is constantly appearing that brings the big-company software capability into the small company realm and certainly within the small company budget compass.
Brilliant admin processes ticking away in the background shouldn’t be the exclusive domain of the industry’s heavy-hitters. There’s absolutely no reason why a robust and reliable platform for better CAD document management processes shouldn’t be available to any organisation in the construction sector regardless of size: in the office, on any project, for any user, and for use in any collaborative environment with third parties or simply between branches of the same firm.
Between the individually tailored solution and the ready-made solution is the affordable and easier path. It enables any organisation to manage documents in the way they want, and meet expectations of third parties and shared projects, conforming all the time to industry standards. This is achieved in three steps:
- Adopt basic drawing management software for organisation, retrieval, version control and such like
- Overlay this basic solution with the ability to integrate with commonly-used tools and methods such as AutoCAD, Revit and ISO 19650 file-naming conventions
- Make sure that the resulting ‘ecosystem’ revolves around your most common workflows.
Here’s how it works
An example of common workflows would be transmittals. This is also an area where basic mistakes can easily creep in, especially when it comes to version management. Document and drawing management software, based on the three-step approach above, can ensure that the ‘technical clerk’ is only presented with versions of the documents that are ready/approved for issue whilst allowing the design team to continue working on the source files.
Drive your business forward
This sort of automation impacts the business in many ways. It enables faster and more professional responses to clients and project partners. It eliminates human error, accelerates and increases productivity and saves vast amounts of time. What’s not to like?
Nobody needs expensive teams of specialist consultants devising unique solutions. You don’t need the time, effort and upheaval that all this would involve and you certainly don’t need the investment and recurring expense.
A simple and logical, basic document management system can align your business and integrate your workflows with business norms and every applicable standard. What’s more, you’ll delight and motivate your staff who won’t find themselves descending into the daily document doldrums any more, when they have far more important things to be getting on with to drive the business forward.
The trick is in going for a system that is built to meet requirements of construction professionals because there are many out there that are of a far more general nature intended for the ‘standard’ commercial office. The Document Management team at Excitech is here to help if you want to be sure of doing absolutely the right thing, and doing it at the right price.
Please feel free to visit our website or contact us on firstname.lastname@example.org or 01992 807 444 to learn more.